photo credit: spiffie

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wo of the items that I attribute to making my office 90% paperless are a scanner and a shredder. I use both of these items daily and couldn’t be without them. All receipts are scanned and digitally filed on my computer and most items are shredded right after I click save. Don’t throw away or shred any documents without checking with your accountant and lawyer first. There are some original documents that need to be saved but you can still scan them for easy reference.

photo credit: dougww

I have an industrial office shredder that I picked up at an auction. This thing will shred everything including cds and credit cards but it is huge and takes up a lot of space. I burned up two of the smaller units that can be found at the big box stores before finding this gem. The smaller units are great for most people and I recommend if you are looking for a shredder you get one that does cross-cut rather than just strips. Cross cut shredders turn your documents into confetti to ensure that nobody gets your private information.

I don’t like to spend a lot of money on things I know I can get cheaper so I recommend that you look on sites like Craigslist.org or your local Big Nickle / Penny Saver and look for offices going out of business. You can pick up a scanner or a shredder for pennies on the dollar by purchasing these things used. I’ll talk more about how I use these tools to process incoming paperwork in future entries.

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